Registration Integrity, Information Accuracy, and Disclosure Compliance Policy

McKinney Ice Hockey Club (“MIHC”) requires accurate, complete, and honest information from all participants in order to protect player safety, comply with USA Hockey, TAHA, Texas Scholasitc Hockey League, and SafeSport requirements, and maintain the integrity of its programs. This policy describes how MIHC handles any falsification, omission, or misrepresentation of information in registrations, applications, or related communications. 

This policy applies to all players, parents/guardians, coaches, team staff, volunteers, officials, and any other individuals seeking or holding membership or roster status with MIHC. It covers all methods of providing information to MIHC, including but not limited to online registration systems (such as Crossbar), USA Hockey registration submissions, written forms, emails, and verbal statements relied upon for eligibility or participation decisions. 

Providing accurate, complete, and truthful information is a condition of participation in McKinney Ice Hockey Club (“MIHC”) programs. MIHC relies upon information provided by players, parents/legal guardians, coaches, volunteers, and other participants to determine eligibility, maintain participant safety, comply with USA Hockey, SafeSport, Minor Athlete Abuse Prevention Policies (“MAAPP”), Texas Amateur Hockey Association (“TAHA”), Texas Scholastic Hockey League (“TSHL”), tournament, facility, insurance, and legal requirements, and to responsibly administer its programs.

Any participant or responsible parent/legal guardian who provides false, inaccurate, incomplete, misleading, or deceptive information, or who knowingly fails to disclose material information that MIHC reasonably requires for eligibility, safety, compliance, supervision, membership, disciplinary, or risk-management purposes, commits a serious violation of MIHC policy.

Prohibited conduct includes, but is not limited to:

• Providing false, inaccurate, incomplete, misleading, or intentionally deceptive information in any MIHC, USA Hockey, TAHA, TSHL, tournament, facility, insurance, registration, application, waiver, consent form, eligibility document, medical form, or other official record.
• Knowingly omitting, concealing, or failing to disclose material information that MIHC reasonably requires to make informed decisions regarding participation, eligibility, safety, compliance, supervision, or organizational risk, including but not limited to:
• Prior suspensions, sanctions, restrictions, eligibility limitations, or disciplinary actions imposed by MIHC, USA Hockey, SafeSport, TAHA, TSHL, another hockey organization, school, governing body, or recognized authority.
• SafeSport complaints, restrictions, temporary measures, eligibility limitations, or participation conditions, to the extent disclosure is required or permitted.
• Prior removal, dismissal, suspension, or termination from a team, athletic program, organization, league, or youth activity when relevant to safety, eligibility, or participation decisions.
• School-related disciplinary matters that may reasonably impact participant safety, supervision, eligibility, team environment, or MIHC’s ability to fulfill its responsibilities, including suspension, expulsion, dismissal, removal, placement in an alternative education program, disciplinary diversion program, behavioral intervention program, or other corrective placement by a public school, private school, charter school, or educational institution.
• Criminal, juvenile, or law-enforcement-related matters that may reasonably impact participant safety, eligibility, supervision requirements, team environment, or MIHC’s ability to fulfill its responsibilities as a youth sports organization, including arrests, citations, charges, juvenile offenses, adjudications, diversion programs, deferred dispositions, probationary requirements, protective orders, or other legal proceedings, to the extent disclosure is permitted or required by applicable law.

MIHC recognizes that certain juvenile, educational, medical, and legal records may be protected by confidentiality laws. MIHC does not require disclosure of information prohibited from disclosure by applicable law. However, participants and parents/legal guardians remain responsible for providing information that they are legally permitted to disclose and that MIHC reasonably requires for safety, eligibility, compliance, supervision, or risk-management purposes.

Additional prohibited conduct includes:

• Providing inaccurate or fraudulent information regarding age, birthdate, residency, school affiliation, enrollment status, grade level, eligibility status, team affiliation, playing history, or other qualifications required for participation.
• Failing to disclose medical, safety, injury, return-to-play, or participation limitations that MIHC reasonably requires to provide appropriate supervision and maintain participant safety.
• Altering, forging, modifying, misrepresenting, or submitting fraudulent documents or records, including but not limited to:
• USA Hockey registration information.
• Membership numbers.
• Proof of insurance.
• Identification documents.
• Birth certificates or age verification documentation.
• School enrollment or eligibility records.
• Medical or consent forms.
• Certifications, credentials, training records, background screening documentation, or compliance records.
• Using another person’s identity, USA Hockey membership number, registration credentials, certifications, account information, eligibility status, or documentation, or allowing another person to use such information in connection with MIHC activities.
• Misrepresenting completion of required registrations, certifications, screenings, SafeSport training, background checks, coaching credentials, or other compliance requirements.
• Providing false information or intentionally withholding information in an attempt to obtain an improper advantage, gain eligibility, secure roster placement, influence evaluations, avoid disciplinary consequences, circumvent safety requirements, or otherwise interfere with MIHC decision-making.
• Attempting to influence evaluations, roster decisions, disciplinary reviews, eligibility determinations, or organizational decisions through knowingly false statements, fabricated information, omission of material facts, or misrepresentation.
• Encouraging, assisting, instructing, or conspiring with another individual to provide false information, conceal material facts, misuse credentials, falsify documentation, or circumvent MIHC, USA Hockey, SafeSport, MAAPP, TAHA, TSHL, tournament, facility, insurance, or other applicable requirements.

MIHC reserves the right to verify registration information and request additional documentation when reasonably necessary to confirm eligibility, safety, compliance, or participation status.

MIHC may delay, restrict, deny, or condition participation while information is being reviewed, verified, or corrected.

Families acknowledge that MIHC may rely on submitted registration information in making decisions regarding participation and that inaccurate, incomplete, or misleading information may impact eligibility, placement, membership status, or continued participation.

MIHC may take appropriate action when it determines, in its reasonable judgment, that inaccurate, incomplete, misleading, or fraudulent information has been provided or material information has been withheld.

Actions may include, but are not limited to:

• Requesting corrected or additional documentation.
• Suspending eligibility pending review or verification.
• Denying participation.
• Removing a participant from a roster, team, event, camp, tournament, or program.
• Restricting participation conditions.
• Suspending or terminating membership or participation privileges.
• Referring matters to USA Hockey, SafeSport, TAHA, TSHL, tournament operators, facilities, insurers, or other appropriate authorities when required or appropriate.

MIHC is not required to provide participation opportunities based upon inaccurate, incomplete, or misleading information and may take reasonable action to protect participant safety, organizational compliance, and the integrity of MIHC programs.

Providing truthful, complete, and accurate information is an ongoing condition of participation in MIHC programs.

Except where immediate action is necessary to protect safety or comply with a binding order from USA Hockey, TAHA, SafeSport, law enforcement, or a court, MIHC will generally: 

• Provide written notice of the alleged falsification and the potential actions under this policy. 
• Offer the individual an opportunity to respond and, where applicable, a disciplinary hearing consistent with MIHC’s Disciplinary Committee Policies & Procedures and USA Hockey Bylaw 10. 
• Issue a written decision that identifies the findings, the specific policy or bylaw provisions violated, and any sanctions imposed. 

Nothing in this policy limits MIHC’s ability to take immediate, temporary measures (including suspension or removal from activities) when reasonably necessary to protect minors, comply with SafeSport limitations, league or USA Hockey policies or manage legal and insurance risk. 

Where falsification involves USA Hockey, TAHA, Texas Scholasitc Hockey League, or SafeSport matters, MIHC may share relevant information with those organizations, consistent with applicable rules and privacy laws, and may rely on their determinations in making club‑level decisions.

Club decisions under this policy are independent MIHC membership and participation decisions and may be more restrictive than minimum eligibility set by any external governing body if necessary to protect the safety and integrity of MIHC programs and or to meet USA Hockey, TAHA, or league rules & compliance requirements. 

By registering with MIHC or participating in any MIHC‑affiliated activity, each participant and, where applicable, each parent/guardian acknowledges and agrees that: 

• All information they provide to MIHC and in USA Hockey registrations related to MIHC is true, complete, and accurate to the best of their knowledge. 
• Falsification, omission, or misrepresentation of material information may result in immediate suspension, revocation of membership, and/or permanent ineligibility from MIHC participation, following the procedures in this policy and MIHC’s Disciplinary Committee Policies & Procedures. 

If you share your current Disciplinary Policy text headers, this language can be tightened further to cross‑reference exact section numbers for a seamless drop‑in on the website and in registration waivers.