Refund Policies

Refund policies for each program are listed below. If you have any questions about these policies please contact the club treasurer.

Fall 2026 - 2027 SEason

Need refund policy

Fall 2026 - 2027 Season

General Refund Policy - Acknowledgment & Signature As adopted by McKinney Ice Hockey Club Source: https://www.mckinneyicehockey.org/parent-resources/general-refund-policy/116746 The McKinney Ice Hockey Club ("MIHC") is a Texas nonprofit 501(c)(3) youth sports organization. Our refund practices are intended to be fair, transparent, and consistent with our obligations as a charitable organization and with common standards in youth sports. Scope of this Policy This policy applies to fees paid to MIHC for: Club dues and season fees Camps, clinics, and skills programs Tryouts, tournaments, and other special events or registrations USA Hockey registration fees, league fees paid directly to third parties (including the AT&T High School Hockey League or rink operators), and purchased merchandise or uniforms are governed by those entities' policies and are generally non-refundable through MIHC. Case-by-Case Review All refund requests are reviewed individually on a case-by-case basis. The MIHC Board (or its designated committee) will consider circumstances such as: Serious injury or illness Family relocation Program cancellation by MIHC Other significant, documented hardship MIHC reserves the sole discretion to approve, deny, or offer a partial refund or credit consistent with this policy and the club's charitable mission. Types of Registration Covered Club Dues: Refunds may be available for extenuating circumstances. Camps & Clinics: Requests related to skills camps, specialty clinics, and short-term programs are included. Other Registrations: This covers tryouts, tournaments, and special events as applicable. Request Process To request a refund, the parent/guardian must submit a written request (email or letter) to the MIHC Treasurer. The request must include: Participant's name Program or registration in question Reason for withdrawal Relevant dates and supporting documentation (e.g., doctor's note for injury/illness) The Board (or its designee) will review the request and communicate a written decision to the applicant. All decisions made under this policy are final. General Principles If a refund is granted, the amount will be determined based on: Timing of withdrawal relative to program start and posted deadlines Non-recoverable costs already incurred by MIHC, including but not limited to ice time, league or rink fees, officials, administrative costs, and program-specific expenses Any third-party contractual obligations undertaken by MIHC in reliance on registrations (such as league commitments or ice contracts) Items that are generally non-refundable include, but are not limited to: USA Hockey registration fees League fees paid to the AT&T High School Hockey League or other third parties Purchased merchandise, uniforms, or personalized gear Payment processing or administrative fees Once a program has begun, partial or prorated refunds may be considered only in limited, exceptional circumstances such as serious injury, illness, or documented hardship. Withdrawals after posted deadlines or after substantial delivery of the program may result in no refund. Special Circumstances Refunds or prorated credits may be considered for: Serious injury or illness (doctor's note required) Family relocation Program cancellation by the Club Other exceptional and documented hardship cases approved by the Board No-Refund Situations Except where required by law or expressly approved by the MIHC Board, refunds will not be issued for: Voluntary withdrawals after registration deadlines or once the program has materially commenced Dismissal or suspension due to violation of MIHC, league, or USA Hockey rules, codes of conduct, or disciplinary policies Missed practices, games, or events, including absences due to schedule conflicts, choosing to participate with another club, or changes in personal circumstances Equipment, Balances, and Processing Any club-owned or loaned equipment (such as jerseys or gear) must be returned in serviceable condition, and all outstanding balances owed to MIHC must be paid in full before any approved refund is processed. Approved refunds will be issued within a reasonable time frame and may be reduced by any non-refundable or administrative costs.