Refund Policies

Refund policies for each program are listed below. If you have any questions about these policies please contact the club treasurer.

2026-2027 FALL PRE-TRYOUT CAMP

McKinney Ice Hockey Club Pre-Tryout Camp Refund Policy The McKinney Ice Hockey Club (MIHC) is a Texas nonprofit corporation recognized as a 501(c)(3) charitable organization. Registration fees help cover non-refundable expenses including ice rental, coaching, insurance, administrative costs, and camp operations. Because these expenses are incurred before camp begins, the following refund policy applies to all registrations. Cancellation by Participant 14 or more days before the first day of camp: Registration fees are refundable, less a $25 administrative fee. 7–13 days before the first day of camp: A 50% refund of the registration fee will be issued. Less than 7 days before the first day of camp: Registration fees are non-refundable. Medical Exceptions Participants who are unable to attend due to a documented illness or injury occurring before camp begins may submit a written refund request with documentation from a licensed medical provider. Approved medical refunds will be issued less the $25 administrative fee. After Camp Begins No refunds or credits will be provided after the first camp session for: Missed sessions due to scheduling conflicts, vacations, or other personal reasons. Voluntary withdrawal. Removal from camp due to violations of the Club's Code of Conduct. Camp Cancellation If MIHC cancels the camp before it begins, participants will receive a full refund of all registration fees or may elect to apply the amount as a credit toward another MIHC program. If camp is interrupted due to circumstances beyond MIHC's control (including severe weather, facility closures, public health emergencies, or other events outside the Club's control), MIHC will make reasonable efforts to reschedule affected sessions. If rescheduling is not feasible, the Club may issue a partial refund or program credit at the discretion of the Board of Directors. Exceptional Circumstances The MIHC Board of Directors reserves the right to make exceptions to this policy in extraordinary circumstances that are consistent with the Club's mission and applied in a fair and nondiscriminatory manner. Refund Requests All refund requests must be submitted in writing. Approved refunds will generally be processed within 10–15 business days and issued to the original method of payment whenever possible.By registering for a McKinney Ice Hockey Club Pre-Tryout Camp, participants acknowledge that they have read, understood, and agree to this Refund Policy. Optional Registration Protection (Crossbar) During registration, participants may have the option to purchase Registration Protection offered through the Crossbar registration platform. This optional coverage is designed to provide reimbursement for eligible registration fees if a participant is unable to attend due to certain covered circumstances, subject to the terms, conditions, exclusions, and claim requirements of the insurance provider. The purchase of Registration Protection is entirely optional and is offered directly through Crossbar and its third-party insurance provider during the registration process. McKinney Ice Hockey Club does not administer, underwrite, sell, or manage this insurance coverage and has no affiliation with the insurance provider. The Club does not determine eligibility, process claims, approve or deny reimbursements, or interpret policy terms. Any questions regarding Registration Protection, policy coverage, eligibility, or claims should be directed to the insurance provider or Crossbar using the contact information provided in your registration confirmation or insurance policy documents. Participants who elect not to purchase Registration Protection remain subject to the McKinney Ice Hockey Club Refund Policy outlined above.

Fall 2026 - 2027 Tryouts

Tryout fees are nonrefundable once paid, except if MIHC cancels the tryout and does not reschedule it or approves an exception in writing. Fees cover ice time, administration, evaluators, and related expenses, so no refunds will be issued for schedule conflicts, illness, injury, voluntary withdrawal, failure to attend, or a player not being selected. Team placement is not guaranteed, and all players are evaluated at MIHC’s sole discretion. Any refund request must be submitted in writing within seven days of the tryout date.

Summer 2026 Season

McKinney Ice Hockey Club (“MIHC”) is a Texas 501(c)(3) youth sports organization, and all refund requests are reviewed individually at the discretion of the MIHC Board. Refunds, if approved, may be partial and are based on timing of withdrawal and costs already incurred (such as ice, league, and administrative fees), and certain items (USA Hockey fees, league fees, uniforms/merchandise, and processing fees) are generally non‑refundable. No refunds are typically given for voluntary withdrawals after deadlines, dismissals for disciplinary reasons, or missed sessions. Any loaned equipment must be returned and all balances paid before an approved refund is processed.