Participation in the McKinney Ice Hockey Club (MIHC) requires a firm commitment to the financial obligations associated with each season. Season fees and related payments fund ice time, coaching, league and tournament fees, equipment, and general operations necessary to run a safe and quality hockey program. This policy applies to all players, parents, and legal guardians registering with MIHC for any season, clinic, camp, or special program.

By registering a player with MIHC, the parent or legal guardian accepts responsibility for the full amount of that season’s fees and charges, as published on McKinneyIceHockey.org or in MIHC registration materials, regardless of changes in the player’s participation during the season. This obligation applies even if a player voluntarily withdraws, suffers an injury, changes teams or schools, is removed from the team for disciplinary reasons, relocates, or experiences other unforeseen circumstances.

Except where MIHC has explicitly stated otherwise in writing (for example, a clearly defined refund window for a specific event), season fees are generally non‑refundable and not subject to proration

A payment will be considered past due if not received within seven (7) days of the stated due date. Once a payment becomes past due, a late fee equal to five percent (5%) of the overdue installment amount will be assessed to the account. This late fee is in addition to the unpaid installment and any other applicable charges.

If any installment or other required payment is not received when due, the account will be deemed past due and may be subject to late fees, administrative holds, and participation restrictions as described in this policy.

Any returned check, failed ACH, or other non‑sufficient funds (NSF) transaction may be subject to a thirty dollar $30 NSF fee per occurrence, consistent with applicable Texas guidelines for bounced check and returned payment charges. MIHC may also require that future payments on that account be made via certified funds or credit/debit card.

If a player’s account becomes delinquent (for example, more than ten (10) days past due or carrying multiple missed installments), MIHC may suspend the player’s participation in practices, games, team events, tournaments, and other activities until the account is brought current or an approved written payment arrangement is in place with MIHC.

Continued failure to address a delinquent account after notice and a reasonable opportunity to cure may result in removal from the roster and loss of the player’s spot within the program.

For accounts that remain delinquent, MIHC may pursue internal or external collection efforts, which may include use of a third‑party collection agency and/or legal action. To the extent permitted by applicable Texas law, MIHC may seek recovery of reasonable costs of collection, including collection agency fees and attorneys’ fees, in addition to the outstanding balance, late fees, and NSF charges.

It is the responsibility of each family to ensure that contact information (email, phone, mailing address) in the registration system is accurate and kept up to date. MIHC will use the contact information on file for:

• Billing notices and payment reminders
• Past due and delinquency notifications
• Late fee and NSF notifications
• Hardship or payment plan correspondence

Failure to receive or open electronic communications does not relieve a family of its financial obligations under this policy once registration has been completed and the player has been rostered.

MIHC uses electronic registration and e‑signature tools to streamline enrollment and recordkeeping. By completing registration and providing an electronic signature, parents and legal guardians acknowledge and agree that:

• They have the legal authority to enter into this financial agreement on behalf of the player
• Electronic signatures and electronic records are intended to be legally binding and enforceable to the same extent as handwritten signatures and paper documents under the Texas Business and Commerce Code (Uniform Electronic Transactions Act)
• They have reviewed, understand, and agree to the MIHC Financial Responsibility, Payment, and Hardship Policy, along with all other MIHC rules and policies published on McKinneyIceHockey.org, as they may be amended from time to time